Repository Records

  • Skill Level: Advanced, Intermediate, and New User
  • FH versions: V4, V5, V6, and V7
  • In Topics: Sources and Citations 


A Repository is a place where collections of original source data are stored and maintained.

Often this will be a building or a vault. Examples would be a County Record Office, a Library, the National Archives, a Church or Temple, etc. Sometimes an individual can be a repository, for example, one family member might be the holder of the Family Bible. Some would include a filing cabinet or the contents of their PC within the definition.

There may be a number of Source Records associated with a Repository e.g. a County Record Office might hold Parish Registers, newspapers, official documents, BMDs etc. However there can only be a one-to-many relationship between Repository and Source in Family Historian, not Many-To-Many as found in other programmes. This is due to a limitation imposed by the GEDCOM standard that ƒh follows.

How to View Create and Edit Repository Records

To view the Repository Records List, use View > Record Lists > Repositories.

To create a Repository Record, use Add > repository…, or RIGHT-CLICK anywhere in the Repository Records List, and complete as many of the fields as you see fit; as a minimum, you should give it a Name.

To view a Repository Record, double click on it in the Repository Records List.

Why Link a Source to a Repository?

Entering a Repository will show where the source data is physically held; this can make future research easier, if you want to re-consult the source or collection of sources.

Some FH users create and use Repository-based reports to collate all the relevant information to take with them for their next visit to that place.

Is it necessary Link a Source to a Repository?

This is up to the individual researcher. It will add something to the data but is certainly not essential.

Many people are happy to ignore Repositories. For example, is it necessary to record a repository for a census entry when census records are held in so many places such as the National Archives and the Family Records Centre and are also widely available online at Ancestry and elsewhere? It might however be very useful to record the repository if for instance you have taken some information from a privately printed booklet which is only available at one specific library (eg, the Society of Genealogists). ƒh provides the option, but it is up to the individual how they want to organise their data.

Last update: 22 Feb 2024