Document Repository Guidelines
Introduction
Master source documents of a particular type are usually lodged with a specific organisation, known as a Repository. In Family Historian (fh), when creating Source Records they can be linked to one of the Repository Records. These guidelines provide a directory of common Source Types versus Repository details, with advice on which fields to use for the various details.
Details
For each country there is a separate Source Document Repository Directory with further explanatory details where appropriate.
Lookup online to find the Repository organisation Address, Telephone, Email, Website, etc, to complete the Repository Records. The Author can either be entered in the Source Records Author field, or added to the Repository Records Name field preceding the Repository organisation.
Some users like to record the online website where the records were discovered and downloaded, such as Ancestry, FindMyPast, FreeBMD, etc. Their URL can be added to the Repository Records Website or Note fields, or to the Source Records Publication Information or Note field.
In the table below GRO is an abbreviation for General Register Office and where the Author is the same as the Repository then the Author is left balnk.
England & Wales Sources
| England & Wales Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1841~1851 | Home Office | The National Archive |
| Census Records 1861~1931 | GRO (England & Wales) | The National Archive |
| 1939 Register | GRO (England & Wales) | The National Archive |
| Electoral Rolls | ? ? | Name of Local Authority ? |
| Birth/Marriage/Death Index | GRO (England & Wales) | |
| Copies of Birth Certificates | GRO (England & Wales) | |
| Original Birth Certificates | Local Superintendent Registrar | |
| Copies of Marriage Certificates | GRO (England & Wales) | |
| Original Marriage Certificates | Name of Parish Church/Authority | |
| Copies of Death Certificates | GRO (England & Wales) | |
| Original Death Certificates | Local Superintendent Registrar | |
| Baptism Records | Name of Parish Church/Authority | |
| Marriage Records | Name of Parish Church/Authority | |
| Burial Records | Name of Parish Church/Authority | |
| Boyd's Marriage Index | Percival Boyd | Society of Genealogists |
| Wills 1384~1858 | Prerogative Court of Canterbury | The National Archives |
| Wills 1389~1858 | Prerogative Court of York | Borthwick Institute for Archives |
| Wills & Administrations 1858~1966 | Principal Probate Registry (E & W) | Principal Registry of the Family Division (Holborn) |
| Probate | ? ? | ? ? |
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |
Scotland Sources
: Under Construction…
| Scotland Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1841~1851 | Home Office ? | National Records of Scotland |
| Census Records 1861~1931 | GRO for Scotland | National Records of Scotland |
| 1939 Register | GRO for Scotland | National Records of Scotland |
| Electoral Rolls | ? ? | Name of Local Authority |
| Birth/Marriage/Death Index | GRO for Scotland | National Records of Scotland |
| Copies of Birth Certificates | GRO for Scotland | National Records of Scotland |
| Original Birth Certificates | Local Superintendent Registrar | |
| Copies of Marriage Certificates | GRO for Scotland | National Records of Scotland |
| Original Marriage Certificates | Name of Parish Church/Authority | |
| Copies of Death Certificates | GRO for Scotland | National Records of Scotland |
| Original Death Certificates | Local Superintendent Registrar | |
| Baptism Records | Name of Parish Church/Authority | |
| Marriage Records | Name of Parish Church/Authority | |
| Burial Records | Name of Parish Church/Authority | |
| Wills & Testaments 1500~1925 | ? ? | National Records of Scotland |
| Probate | ? ? | ? ? |
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |
Ireland Sources
: Under Construction…
| Ireland Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1749~1911 | GRO (Ireland) | The National Archive |
| 1939 Register | GRO (Ireland) | The National Archive |
| Electoral Rolls | ? ? | Name of Local Authority ? |
| Birth/Marriage/Death Index | GRO (Ireland) | |
| Copies of Birth Certificates | GRO (Ireland) | |
| Original Birth Certificates | Local Superintendent Registrar | |
| Copies of Marriage Certificates | GRO (Ireland) | |
| Original Marriage Certificates | Name of Parish Church/Authority | |
| Copies of Death Certificates | GRO (Ireland) | |
| Original Death Certificates | Local Superintendent Registrar | |
| Baptism Records | Name of Parish Church/Authority | |
| Marriage Records | Name of Parish Church/Authority | |
| Burial Records | Name of Parish Church/Authority | |
| Wills & Administrations | ? ? | ? ? |
| Probate | ? ? | ? ? |
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |
USA Sources
: Under Construction…
| USA Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1790~1940 | Bureau of the Census | National Archives & Records Administration |
| TBD | ||
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |
Canada Sources
: Under Construction…
| Canada Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1851~1921 | ? ? | ? ? |
| TBD | ||
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |
Australia Sources
: Under Construction…
| Australia Source Document Repository Directory | ||
|---|---|---|
| Source Type | Author | Repository |
| Census Records 1828~1901 | ? ? | ? ? |
| TBD | ||
| Communications (Emails/Letters/Interviews) | Name of Originator | Address of Recipient |