Ancestral Sources Tutorial ~ Enter Census ~ (1) Enter Census Information


It is assumed that you have found a new Census Record as part of your family history research, and want to enter its details into Family Historian by using Ancestral Sources.

Watch the associated Enter Census Information tutorial video.

A transcript of this UK 1901 Census Return (which is entirely fictitious) is shown below.

UK 1901 Census Record Transcript
RG Number: RG13 Piece: 603 Folio: 52 Page: 10 Schedule: 79
Registration District Guildford, Surrey, England
Address 28, Park Road, Stoke Within, Guildford
Name Relation Condition Sex Age Born Occupation Where Born
CHILDS, Rupert Head Married M 22 1878 Clerk Kingston, Surrey
CHILDS, Janet Wife Married F 21 1879 Chelsea, London
CHILDS, Martha Daughter Single F 2 1898 Guildford, Surrey
CHILDS, Julian Son Single M 1m 1901 Guildford, Surrey

Census Data Entry Screen

The census data entry starts here, and this first section completes the Census Information nearest the top of the main screen.

The rest of this tutorial, up until the data is saved to file, must be completed in one session, otherwise all the data will need to be re-entered.

Open Ancestral Sources and ensure the Family Historian Sample Project or the Sample.ged file opens by default, but if not then Configure Initial Settings.

Notice that the members of the sample Munro family tree are listed in the top right-hand panel.

Ensure that the Census Records mode is active by clicking the Create census entries button near the middle of the toolbar, or by choosing View > Census Editor.

Census Information

Towards the top right of the screen, ensure that Census Country is set to UK and Census Year is set to 1901.
Notice that as you make this selection, the Census Date is completed, and the Year and RG Number are added to the Title and Ref ID on the left.

This Title field will become the new Source Record Title, and the allotted Source ID is shown just above.

Continue by entering the rest of the Ref ID derived from the Piece, Folio, Page, and Schedule numbers in the transcript (e.g. Ref ID: RG13 0603 052 10 079) and notice that the Title follows suit. It is suggested that you add leading zeros to these numbers to make them 4 digits, 3 digits, 2 digits, and 3 digits respectively, because the Source Records will then sort into a more logical order.

The transcript Registration District should be entered into the Place field, and the transcript Address into the Address field (e.g. Place: Guildford, Surrey, England and Address: 28, Park Road, Stoke Within, Guildford).

These will become the Place and Address values used in the Census Events and other Events created by Ancestral Sources.

If there are matching Place or Address values in your GEDCOM data, then these fields will auto-complete and the Address values will be available from a drop-down list.

As the Place is entered, it is also added into the Title.

It is popular to include the Head of the family in the Title and this can be achieved by entering his name in the Other Info field (e.g. Other Info: CHILDS, Rupert).

Census Information Panel

It is beyond the scope of this tutorial, but the Title field can be customised by a template that compiles data from a variety of sources.
See the menubar Tools > Options > Census settings > Census Method 1 Title Template option and the Title & Type Templates tutorial for details.

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