*Save and Backup discrepancies

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Genie15
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Save and Backup discrepancies

Postby Genie15 » 14 Jan 2019 13:52

Hello Family Historian users,
I load a file today using File menu, then Gedcom files tasks and selected the file Additional Kain.GED.
But the work I did yesterday was not there.
Clicking Gedcom files tasks there were two Additional Kain.GED files one below the other. But no directory source.
I clicked the other Additional Kain.GED file and what I did yesterday was there.
I believe one was a saved file and the other was the Backup file I did before closing the program.
The Family Historian help doesn't explain enough to solve my problem.
Which is should I save before doing a backup, when on occasions I have been asked if I wish to save before doing the backup.
Also how can I differentiate between the two Additional Kain.GED files in the Gedcom files tasks list.
Help for open file gives a selection. One of which is File Menu. Clicking that shows Gedcom File tasks and below that is New Gedcom file, Open Gedcom file, Save Gedcom file. But these three topics are not on my Gedcom file fasks menu.

Genie15

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Jane
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Re: Save and Backup discrepancies

Postby Jane » 14 Jan 2019 15:24

I suspect you have saved them in different folders, but with the same name. Ideally you should not be saving gedcoms manually, but using a Project for your data and using the backup options.

I would recommend doing a windows search for the relevant file names and tidy up the files, you will be able to check the dates and then potentially merge the files together to check you have not updated both.

Then create a Project the master one and delete or rename all the others.

Once you have created your Projects you will not need to use the Gedcom tasks at all. If you want to clear down the list you can use a small utility to clear down the list

Knowledge Base > Utility ~ Clean Out the Recent File List
Jane
My Family History : My Photography "Knowledge is knowing that a tomato is a fruit. Wisdom is not putting it in a fruit salad."

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tatewise
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Re: Save and Backup discrepancies

Postby tatewise » 14 Jan 2019 15:47

When you use File > Gedcom File Tasks it will list all recently opened GEDCOM files whether standalone or part of a Project.
(I know you use Projects because you have said so in previous postings).

If it is a standalone GEDCOM file, the top border of FH will say Family Historian Gedcom.
If it is part of a Project, that will open, and top border of FH will say Family Historian Project.

I suspect one of those Additional Kain.GED files is part of your current Project and so will be up-to-date.
The other standalone GEDCOM was probably created some time ago via an Export GEDCOM command or some other file saving/copying command, but NOT a Backup command (see later).
With that standalone GEDCOM open, use File > File Statistics and it well tell you at the top exactly where it is on your PC, so you can then use File Explorer to find and Delete it.

If you use File > Backup/Restore with Small/Medium/Full Backup options (or you accept Backup on closing FH) that creates a Compressed ZIP file and the enclosed GEDCOM file will NOT appear in the File > Gedcom File Tasks list.
See Knowledge Base > Backup and Recovery for details.
If there are unsaved changes then FH will request a Save before performing the Backup operation to ZIP file.

When you close FH it prompts you to Save if there any unsaved changes, and is exactly the same using the usual Save button or File > Save command.

Are you saying that when you choose File > Gedcom File Tasks the three options New Gedcom File and Open Gedcom File and Save a Gedcom File Copy are NOT at the top of the menu as highlighted below?

GedcomFileTasks.png
GedcomFileTasks.png (48.87 KiB) Viewed 486 times
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

Genie15
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Posts: 37
Joined: 01 May 2015 12:36
Family Historian: V6.2
Location: Chelmsford, Essex

Re: Save and Backup discrepancies

Postby Genie15 » 14 Jan 2019 19:38

Hello Jane,
Thank you for the prompt reply.
I have looked and they are in different folders. ie different file.
My confusion was thinking they were the same files as no directory was shown. But also one file is a GEDcom file whilst the other file is the project backup file.
So believing that I was using the same file of the project. Selected from Gedcom file tasks. Not showing the directory.
Genie15

Genie15
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Posts: 37
Joined: 01 May 2015 12:36
Family Historian: V6.2
Location: Chelmsford, Essex

Re: Save and Backup discrepancies

Postby Genie15 » 14 Jan 2019 19:44

Hello Mike,
Pleased about your reply.
Explains a lot more then FH help. Very useful.
With the New Gedcom file etc. I was looking at the help file. But after sending the thread I looked again at the menu and I had to click on Gedcom File Tasks to get the New Gedcom file etc. Which is not clear on the FH help.
Just getting a bit carried away I quess with my problem.
So now be able to sort it out and load and save properly. After all this time doing it wrong yet had no apparent problems. Always clicked on the Gedcom file.
Genie15

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tatewise
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Re: Save and Backup discrepancies

Postby tatewise » 14 Jan 2019 21:03

Can I add a little clarification.

You said "one file is a GEDcom file whilst the other file is the project backup file."
I don't think you mean "project backup file", but the GEDCOM file integral with the Project folder.
That is where the Save command saves the Project data, and where FH loads from when you open a Project.

Project Backup files are something quite separate from the Project folder and integral GEDCOM file.

As Jane said, since you have Projects, you should never need to use the File > Gedcom File Tasks command.
Instead, always use File > Project Window to open any Project.

You can arrange a default Project to open automatically when you run FH by setting that in the Project Window.
Right-click on the Project name and choose Set as Default Project so it gets a green tick.
Alternatively, with the desired Project open, use Tools > Preferences > Startup and Select > Make Current File the Default.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry


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