*Organisation of media folders

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Paulamoulton
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Organisation of media folders

Post by Paulamoulton » 01 Apr 2019 15:32

I have spent an hour trying to solve a folder organisation problem using the knowledge base and all the help topics, but I am still not sure whether I have understood everything. So would someone please help to clarify whether the following is possible:
Having started to collate data in the Media folder using Ancestral Sources, I ended up with several folders (Births, Deaths, Census, etc.,) directly inside the Media Folder as follows C:\Users\Paula\Documents\Family Historian Projects\John R. Piper Family Project\John R. Piper Family Project.fh_data\Media\ then the Births or Deaths, etc folder.
It has now become apparent that I should have started by first creating four family folders to separate the files into the four branches of John's family. Up to now I have been working on the Plumb family, one of the maternal grandparents, which is just about complete, and therefore it would make sense to move all those Birth, Death, Census, etc folders into a Plumb Line (unintended pun) folder directly under Media. Then I could do the same with the Andrews Line, and so on, as I loaded the media files using AS. This would be better than having all media files lumped together into Birth, Census, Death, Marriage, etc regardless of which part of the family they are from.
I have created the four family folders using Windows Explorer inside the Media folder, but FH6 cannot see them.
So how does one now move all the Birth, Death, Marriage, Census, etc folders into the newly created Plumb Line folder?
I am pretty sure someone else has come across this, so may be there is a solution?

Paula Moulton

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tatewise
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Re: Organisation of media folders

Post by tatewise » 01 Apr 2019 16:22

Personally, I don't split the Media folder according to family branches, because as your family tree grows you may well discover other branches and then it starts getting complicated to decide which media belongs in which folder.
Also, it is quite common to discover that two initially separate branches share a common ancestor, which merges them together, so which folder do those ancestors belong to?

Furthermore, it is rarely necessary to know exactly where the Media files are stored, because you usually operate with them via FH and AS. The Media are linked via Media records to the Individual and Source records, which is where you usually encounter them. The search tools in FH and AS allow the Media to be located without knowing where they are stored in the Media sub-folders.

However, if you wish to rearrange your Media sub-folders for any purpose there is a strategy.
See Knowledge Base > Changing External File Links for advice.
In summary, first use Windows File Explorer to rearrange all your Media sub-folders and move the files where required, but do not rename any of the files.
Then in FH use Tools > External File Links and the Auto Repair Links button, which should correct the Media record File links to the new sub-folder paths.
If that does not work then the Re-Map and Edit buttons can perform the changes as explained via the Help button advice.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

Paulamoulton
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Re: Organisation of media folders

Post by Paulamoulton » 01 Apr 2019 19:37

Thanks Mike, you put a very good argument together for not creating the folders, so I will leave it for the software to sort.
It seems to be the sensible thing to do given how well FH6 has been designed.

Paula.

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tatewise
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Re: Organisation of media folders

Post by tatewise » 01 Apr 2019 20:06

OK, it is reasonable to stick with your Birth, Death, Census structure of sub-folders.
See Knowledge Base > Organise Your Files for ideas.

You mention AS and while discussing Media naming, it's worth reviewing the Templates in AS for naming Sources and Media.
See Knowledge Base > Ancestral Sources tutorials on Working with Options and Working with Templates.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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davidm_uk
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Re: Organisation of media folders

Post by davidm_uk » 02 Apr 2019 09:23

But be aware the Windows has a maximum path length of 260 characters eg:

C:\Users\Paula\Documents\Family Historian Projects\John R. Piper Family Project\John R. Piper Family Project.fh_data\Media\

is a path length of 123 characters, and this is without a file name. If you end up with path lengths of more than 260 some programs will fail.

Note (from a Microsoft web page):
"Starting in Windows 10, version 1607, MAX_PATH limitations have been removed from common Win32 file and directory functions. However, you must opt-in to the new behavior."
Opting in means making a change in the Windows registry - a no no unless you really know what you're doing!
David Miller - researching Miller, Hare, Walker, Bright (mostly Herts, Beds, Dorset and London)

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tatewise
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Re: Organisation of media folders

Post by tatewise » 02 Apr 2019 10:09

Thank you David, but that is covered at some length :D in Knowledge Base > Organise Your Files.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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DavidNewton
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Re: Organisation of media folders

Post by DavidNewton » 02 Apr 2019 10:10

I didn't know about the change in Long path names in Windows 10. Good to know. I have found an article about it with instructions at

https://www.howtogeek.com/266621/how-to ... haracters/

If you are uncomfortable accessing the Registry there is a link - Long Path Names Hacks - within the article containing a zip file with two .reg files which allow you to perform the edit without opening Regedit yourself.

David

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tatewise
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Re: Organisation of media folders

Post by tatewise » 02 Apr 2019 10:37

Yes David, but did you see the warning?
"There is one caveat. This new setting won’t necessarily work with every application out there, but it will work with most."
So even after the Windows Registry hack you may still experience the problem with some programs.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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DavidNewton
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Re: Organisation of media folders

Post by DavidNewton » 03 Apr 2019 08:18

I did read the caveat and it is possible that FH is one of the older 32-bit programs which cannot open or save very long path name files - I don't know. I was not recommending the use of a registry hack simply pointing out for interested parties where it can be found.

David

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