Work with Data Dialog

The Work with Data Dialog is used to display lists of Places, Occupations, Religions, Groups/Castes, National or Tribal Origins, and Source Types. It can be accessed in a variety of different ways, and may look slightly different, depending on the context of use. For example, wherever you see a Place field (e.g. place of birth), there will be a little button with 3 dots at the right end of the field. If you click on this button (or double click on the field itself), the Work with Data Dialog will appear showing a list of all values for Place fields used in the current file. Alternatively, at any time you can click on Tools > Work with Data > Places.

Buttons

Select Only available when the Work with Data Dialog has been invoked from a field - e.g. a Place field. Allows you to select a field of the appropriate type.
More >> / << Less Only available when the Work with Data Dialog has been invoked from a field - e.g. a Place field. Allows you to view additional buttons to work with field values of the appropriate type.
Edit Select a data item and click on Edit to change the value of that data item wherever it is used in the current file. For example, if the dialog is displaying a list of Places and you notice that one has been incorrectly spelled, you can change it. If you do so, all occurrences of this place name in the current file will be changed.
Replace with Use this button to merge 2 or more data items. This action works with multiple selection. Select all of the data items you wish to replace and then click on ‘Replace With’. The selected data items will each be replaced, in all occurrences, with the item you select from the “Replace With” list.

The ‘Replace With’ item can be one of the items you selected to replace. You will not be allowed to replace a single item with itself, however.

Records Displays a list of records that use the selected data item. You will also be able to ‘go to’ any of these records if you choose to.
Report Closes the current dialog and instead displays a report showing all data items of the appropriate type.
Columns This button is only available when Places are being displayed. It allows you to specify how many columns you wish to allocate to the different comma- separated parts of the place.
Reverse Display Order This button is only available when Places are being displayed. If checked, the comma-separated parts that make up each place will be displayed in reverse order - that is, last-first. This is most useful when you wish to sort the list on the basis of its last part.

Tip: Click on any column heading to sort the list based on that column. Press the Alt key while clicking to reverse the sort.

The CHM file was converted to HTML by chm2web software.